Hampleton Partners: Privacy

Privacy Policy

1) Introduction and Contact Details of the Data Controller

1.1 We are pleased that you are visiting our website and thank you for your interest. Below, we inform you about the handling of your personal data when using our website. Personal data is any data that can be used to personally identify you.

1.2 The data controller for this website within the meaning of the General Data Protection Regulation (GDPR) is Hampleton GmbH, Bettinastraße 62, 60325 Frankfurt am Main, Germany, Tel.: +49 69 78901280, Email: info@hampletonpartners.com. The data controller is the natural or legal person who, alone or jointly with others, determines the purposes and means of the processing of personal data.

2) Data Collection When You Visit Our Website

2.1 When you use our website for purely informational purposes, i.e., if you do not register or otherwise provide us with information, we only collect data that your browser transmits to the website server (so-called "server log files"). When you access our website, we collect the following data, which is technically necessary for us to display the website to you:

The website you visited
Date and time of access
Amount of data sent in bytes
Source/referrer from which you accessed the page
Browser used
Operating system used
IP address used (possibly in anonymized form)

This processing is carried out in accordance with Art. 6 para. 1 lit. f GDPR based on our legitimate interest in improving the stability and functionality of our website. The data will not be disclosed or used for any other purpose. However, we reserve the right to subsequently review the server log files should there be concrete indications of unlawful use.

2.2 This website uses SSL/TLS encryption for security reasons and to protect the transmission of personal data and other confidential content (e.g., orders or inquiries to the data controller). You can recognize an encrypted connection by the "https://" prefix and the padlock icon in your browser's address bar.

3) Hosting & Content Delivery Network

We use a provider to host our website and display its content. This provider performs its services, either directly or through selected subcontractors, exclusively on servers within the European Union.

All data collected on our website is processed on these servers.

We have concluded a data processing agreement with this provider, which ensures the protection of our website visitors' data and prohibits unauthorized disclosure to third parties.

4) Cookies

To make visiting our website more attractive and to enable the use of certain functions, we use cookies, which are small text files that are stored on your device. Some of these cookies are automatically deleted after you close your browser (so-called "session cookies"), while others remain on your device for a longer period and allow us to save your website settings (so-called "persistent cookies"). In the latter case, you can find information about the storage duration in your web browser's cookie settings.

If any of the cookies we use process personal data, this processing is carried out in accordance with Article 6(1)(b) GDPR for the performance of a contract, in accordance with Article 6(1)(a) GDPR if you have given your consent, or in accordance with Article 6(1)(f) GDPR to protect our legitimate interests in ensuring the best possible website functionality and a user-friendly and effective website experience.

You can configure your browser to notify you when cookies are set and allow you to decide whether to accept them individually, or to block cookies in certain cases or entirely.

Please note that if you do not accept cookies, the functionality of our website may be limited.

5) Contacting Us

When you contact us (e.g., via contact form or email), personal data is collected. The specific data collected via a contact form is indicated on the form itself. This data is stored and used solely for the purpose of responding to your inquiry, contacting you, and for the associated technical administration.

The legal basis for processing this data is our legitimate interest in responding to your inquiry pursuant to Art. 6 para. 1 lit. f GDPR. If your contact is aimed at concluding a contract, the additional legal basis for processing is Art. 6 para. 1 lit. b GDPR. Your data will be deleted after your inquiry has been fully processed. This is the case when it is clear from the circumstances that the matter has been resolved and provided that no statutory retention obligations apply.

6) Use of Customer Data for Direct Marketing

6.1 Subscription to our Email Newsletter

When you subscribe to our email newsletter, we will regularly send you information about our offers. The only mandatory information required for sending the newsletter is your email address. Providing further information is voluntary and is used to personalize our communications with you. We use the so-called double opt-in procedure for sending the newsletter. This means that we will only send you an email newsletter after you have expressly confirmed that you consent to receiving it. We will then send you a confirmation email asking you to click on a corresponding link to confirm that you wish to receive the newsletter in the future.

By activating the confirmation link, you give us your consent to use your personal data in accordance with Article 6 Paragraph 1 Letter a GDPR. When you subscribe to our newsletter, we store your IP address, as recorded by your Internet Service Provider (ISP), along with the date and time of your subscription. This is to enable us to trace any potential misuse of your email address at a later date. The data we collect when you subscribe to our newsletter is used exclusively for sending you promotional emails. You can unsubscribe from the newsletter at any time by clicking the unsubscribe link in the newsletter or by sending a message to the data controller named above. After you unsubscribe, your email address will be immediately deleted from our newsletter mailing list, unless you have expressly consented to further use of your data or we reserve the right to use your data for other purposes permitted by law, which we will inform you about in this privacy policy.

6.2 Sending email newsletters to existing customers

If you provided us with your email address when purchasing goods or services, we reserve the right to regularly send you offers for similar goods or services from our product range via email. For this purpose, we do not need to obtain your separate consent in accordance with Section 7 Paragraph 3 of the German Unfair Competition Act (UWG). Data processing is based solely on our legitimate interest in personalized direct marketing pursuant to Article 6 Paragraph 1 Letter f of the GDPR. If you initially objected to the use of your email address for this purpose, we will not send you any emails.

You have the right to object to the use of your email address for the aforementioned advertising purpose at any time with effect for the future by sending a message to the data controller named at the beginning of this document. You will only incur transmission costs at the basic rates for this. Upon receipt of your objection, the use of your email address for advertising purposes will be discontinued immediately.

6.3 Zoho

Our email newsletters are sent via the following provider: Zoho Corporation GmbH, Trinkausstr. 7, 40213 Düsseldorf

Data is also transferred to: Zoho Corp., USA

Based on our legitimate interest in effective and user-friendly newsletter marketing, we forward the data you provided when subscribing to the newsletter to this provider in accordance with Art. 6 Para. 1 lit. f GDPR, so that they can handle the newsletter distribution on our behalf.

Subject to your explicit consent in accordance with Art. 6 Para. 1 lit. a GDPR, the provider also conducts statistical performance analysis of newsletter campaigns using web beacons or tracking pixels in the emails sent, which can measure open rates and specific interactions with the newsletter content. This also involves collecting and analyzing end-device information (e.g., time of access, IP address, browser type, and operating system).

7) Web Analytics Services

7.1 Google Analytics 4

This website uses Google Analytics 4, a web analytics service provided by Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland ("Google"), which allows us to analyze your use of our website.

By default, Google Analytics 4 sets cookies when you visit the website. These cookies are small text files that are stored on your device and collect certain information. This information includes your IP address, which Google truncates by removing the last few digits to prevent it from being directly linked to you.

The information is transmitted to and processed by Google on its servers. This may also involve transfers to Google LLC, which is located in the USA.

Google uses the collected information on our behalf to evaluate your use of the website, to compile reports on website activity for us, and to provide other services relating to website activity and internet usage. The IP address transmitted by your browser as part of Google Analytics and shortened will not be merged with other Google data. The data collected through the use of Google Analytics 4.0 will be stored for two months and then deleted.

All processing described above, in particular the setting of cookies on your device, will only take place if you have given us your explicit consent in accordance with Art. 6 para. 1 lit. a GDPR.

Without your consent, Google Analytics 4.0 will not be used during your visit to our website. You can revoke your consent at any time with effect for the future. To exercise your right of revocation, please deactivate this service using the "Cookie Consent Tool" provided on the website.

We have concluded a data processing agreement with Google that ensures the protection of our website visitors' data and prohibits unauthorized disclosure to third parties.

Further legal information regarding Google Analytics 4 can be found at business.safety.google/intl/de/privacy/, policies.google.com/privacy, and policies.google.com/technologies/partner-sites

Demographics
Google Analytics 4 uses the special feature "demographics" to generate statistics that provide information about the age, gender, and interests of website visitors. This is achieved by analyzing advertising and information from third-party providers. This allows for the identification of target groups for marketing activities. However, the collected data cannot be attributed to any specific individual and is deleted after a storage period of two months.

Google Signals
As an extension to Google Analytics 4, Google Signals can be used on this website to generate cross-device reports. If you have enabled personalized ads and linked your devices to your Google account, Google may, subject to your consent to the use of Google Analytics pursuant to Art. 6 para. 1 lit. a GDPR, analyze your usage behavior across devices and create database models, including those related to cross-device conversions. We do not receive any personal data from Google, only statistics. If you wish to stop cross-device analysis, you can deactivate the "Personalized ads" feature in your Google account settings. To do so, follow the instructions on this page: support.google.com/My-Ad-Center-Help/answer/12155764

Further information about Google Signals can be found at the following link: support.google.com/analytics/answer/7532985

UserIDs
As an extension to Google Analytics 4, the "UserIDs" feature may be used on this website. If you have consented to the use of Google Analytics 4.0 in accordance with Art. 6 para. 1 lit. a GDPR, have created an account on this website, and log in to this account on various devices, your activities, including conversions, can be analyzed across devices.

For data transfers to the USA, the provider has joined the EU-US Data Privacy Framework, which, based on an adequacy decision by the European Commission, ensures compliance with the European level of data protection.

7.2 Google Tag Manager

This website uses the “Google Tag Manager,” a service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter: “Google”).

The Google Tag Manager provides a technical basis for bundling various web applications, including tracking and analytics services, and for calibrating, controlling, and linking them to conditions via a unified user interface.

8) Website Functionalities

8.1 LinkedIn Plugins

Our website uses plugins from the social network of the following provider: LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland.

These plugins enable direct interaction with content on the social network.

To enhance the protection of your data when visiting our website, the plugins are initially deactivated and integrated into the page using a so-called "2-click" or "Shariff" solution.

This integration ensures that when you access a page on our website containing such plugins, no connection is established with the provider's servers.

Only when you activate the plugins and thereby give your consent to the data transfer in accordance with Art. 6 Para. 1 lit. a GDPR, will your browser establish a direct connection to the provider's servers. Regardless of whether you are logged into an existing user profile, information about your device (including your IP address), browser, and browsing history will be transmitted to the provider and may be further processed there.

If you are logged into an existing user profile on the provider's social network, information about interactions performed via the plugins will also be published there and displayed to your contacts.

You can revoke your consent at any time by deactivating the plugin by clicking it again. However, this revocation does not affect data that has already been transmitted to the provider.

Data may also be transferred to: LinkedIn Inc., USA

We have concluded a data processing agreement with the provider, which ensures the protection of our website visitors' data and prohibits unauthorized disclosure to third parties.

For the transfer of data to the USA, the provider relies on standard contractual clauses of the European Commission, which are intended to ensure compliance with the European level of data protection.

8.2 Xing Plugins

This website uses the "XING Share Button" from the following provider: New Work SE, Am Strandkai 1, 20457 Hamburg, Germany.

When you access this website, your browser briefly establishes a connection to the provider's servers to enable the "XING Share Button" functions (in particular, calculating and displaying the share count). The provider does not store any personal data, especially no IP addresses. Furthermore, your usage behavior is not analyzed using cookies in connection with the "XING Share Button."

8.3 YouTube

This website uses plugins to display and play videos from the following provider: Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland

Data may also be transferred to: Google LLC, USA

When you visit a page on our website that contains such a plugin, your browser establishes a direct connection to the provider's servers to load the content, at the latest when the video starts playing. Certain information, including your IP address, is transmitted to the provider in this process.

When embedded videos are played via the plugin, the provider also uses cookies to collect information about user behavior, compile playback statistics, and prevent misuse.

If you are logged into a user account with the provider during your visit, your data will be directly associated with your account when you click on a video. If you do not want this association with your account, you must log out before clicking the play button.

All of the aforementioned processing activities, in particular the setting of cookies to read information on your device, will only take place if you have given us your explicit consent in accordance with Article 6(1)(a) GDPR. You can revoke your consent at any time with effect for the future by deactivating this service via the "Cookie Consent Tool" provided on the website.

8.4 Google Meet

We use the following provider for conducting online meetings, video conferences, and/or webinars: Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland.

This may also involve the transfer of data to the servers of Google LLC in the USA.

The provider processes various types of data, the scope of which depends on the information you provide before or during your participation in an online meeting, video conference, or webinar. Your data as a participant in the communication will be processed and stored on the provider's servers. This may include, in particular, your registration data (name, email address, telephone number (optional), and password) and session data (topic, participant IP address, device information, description (optional)).

In addition, participants' video and audio contributions, as well as voice input in chats, may be processed.

For the processing of personal data necessary for the performance of a contract with you (this also applies to processing operations necessary for carrying out pre-contractual measures), Article 6(1)(b) GDPR serves as the legal basis. If you have given us your consent to the processing of your data, the processing is based on Article 6(1)(a) GDPR. You can withdraw your consent at any time with effect for the future.

Furthermore, the legal basis for data processing when conducting online meetings, video conferences, or webinars is our legitimate interest, pursuant to Article 6(1)(f) GDPR, in the effective conduct of the online meeting, webinar, or video conference.

We have concluded a data processing agreement with the provider, which ensures the protection of our website visitors' data and prohibits unauthorized disclosure to third parties.

Further information on Google's privacy policy can be found here: business.safety.google/intl/de/privacy/

8.5 GoToMeeting

We use the following provider for conducting online meetings, video conferences, and/or webinars: LogMeIn Ireland Limited, Bloodstone Building Block C, 70 Sir John Rogerson’s Quay, Dublin 2, Ireland.

This may also involve data being transferred to GoToMeeting's servers in the USA.

In addition, participants' video and audio contributions, as well as voice input in chats, may be processed.

The legal basis for processing personal data necessary for the performance of a contract with you (this also applies to processing operations necessary for carrying out pre-contractual measures) is Article 6(1)(b) GDPR. If you have given us your consent to process your data, the processing is based on Article 6(1)(a) GDPR. You can withdraw your consent at any time with effect for the future.

Otherwise, the legal basis for data processing when conducting online meetings, video conferences, or webinars is our legitimate interest, pursuant to Article 6(1)(f) GDPR, in the effective conduct of the online meeting, webinar, or video conference.

We have concluded a data processing agreement with the provider, which ensures the protection of our website visitors' data and prohibits unauthorized disclosure to third parties.

For the transfer of data to the USA, the provider relies on standard contractual clauses issued by the European Commission, which are intended to ensure compliance with European data protection standards.

8.6 Livestorm

We use the following provider for conducting online meetings, video conferences, and/or webinars: Livestorm SAS, 6 Boulevard Saint Denis, 75010 Paris, France

This may involve data being transferred to Livestorm's servers in the USA.

In addition, participants' video and audio contributions, as well as voice input in chats, may be processed.

Furthermore, the legal basis for data processing when conducting online meetings, video conferences, or webinars is our legitimate interest pursuant to Article 6(1)(f) GDPR in the effective conduct of the online meeting, webinar, or video conference.

We have concluded a data processing agreement with the provider, which ensures the protection of our website visitors' data and prohibits unauthorized disclosure to third parties.

8.7 Microsoft Teams

We use the following provider for conducting online meetings, video conferences, and/or webinars: Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399 USA

The provider processes various types of data. The scope of the data processed depends on the information you provide before or during your participation in an online meeting, video conference, or webinar. Your data as a participant in the communication is processed and stored on the provider's servers. This may include, in particular, your registration data (name, email address, telephone number (optional), and password) and session data (topic, participant IP address, device information, description (optional)).

In addition, participants' video and audio contributions, as well as voice input in chats, may be processed.

The legal basis for processing personal data necessary for the performance of a contract with you (this also applies to processing operations necessary for taking steps prior to entering into a contract) is Article 6(1)(b) GDPR. If you have given us your consent to process your data, the processing is based on Article 6(1)(a) GDPR. You can withdraw your consent at any time with effect for the future.

We have concluded a data processing agreement with the provider, which ensures the protection of our website visitors' data and prohibits unauthorized disclosure to third parties.

8.8 TeamViewer

We use the following provider for conducting online meetings, video conferences, and/or webinars: TeamViewer Germany GmbH, Bahnhofsplatz 2, 73033 Göppingen, Germany

In addition, participants' video and audio contributions, as well as voice input in chats, may be processed.

We have concluded a data processing agreement with the provider, which ensures the protection of our website visitors' data and prohibits unauthorized disclosure to third parties.

8.9 Zoho Meetings

We use the following provider for conducting online meetings, video conferences, and/or webinars: Zoho Corporation GmbH, Trinkausstr. 7, 40213 Düsseldorf, Germany.

This may also involve data being transferred to Zoho Corp.'s servers in the USA.

In addition, participants' video and audio contributions, as well as voice input in chats, may be processed.

Furthermore, the legal basis for data processing when conducting online meetings, video conferences, or webinars is our legitimate interest, pursuant to Art. 6 para. 1 lit. f GDPR, in the effective conduct of the online meeting, webinar, or video conference.

We have concluded a data processing agreement with the provider, which ensures the protection of our website visitors' data and prohibits unauthorized disclosure to third parties.

8.10 Zoom

We use the following provider for conducting online meetings, video conferences, and/or webinars: Zoom Video Communications Inc., 55 Almaden Blvd, Suite 600, San Jose, CA 95113, USA

The provider processes various types of data. The scope of the data processed depends on what information you provide before or during your participation in an online meeting, video conference, or webinar. Your data as a communication participant is processed and stored on the provider's servers. This may include, in particular, your registration data (name, email address, telephone number (optional), and password) and session data (topic, participant IP address, device information, description (optional)).

In addition, participants' video and audio contributions, as well as voice input in chats, may be processed.

We have concluded a data processing agreement with the provider, which ensures the protection of our website visitors' data and prohibits unauthorized disclosure to third parties.

8.11 Job Applications via Email

On our website, we list current job vacancies in a separate section. Interested candidates can apply by emailing the provided contact address.

Applicants must provide all personal data necessary for a thorough assessment, including general information such as name, address, and contact details, as well as performance-related evidence and, where applicable, health-related information. Details regarding the application process can be found in the job posting.

After receiving an application via email, the data will be stored and evaluated solely for the purpose of processing the application. For follow-up questions, we will use either the applicant's email address or telephone number. The processing is based on Article 6(1)(b) GDPR (or Section 26(1) BDSG), according to which the application process is considered the initiation of an employment contract.

If, during the application process, special categories of personal data within the meaning of Article 9(1) GDPR (e.g., health data such as information about severe disability) are requested from applicants, the processing is carried out in accordance with Article 9(2)(b) GDPR so that we can exercise our rights and fulfill our obligations arising from employment law and social security and social protection law.

Alternatively or cumulatively, the processing of special categories of personal data may also be based on Article 9(1)(h) GDPR if it is carried out for the purposes of preventive or occupational health care, for assessing the applicant's fitness for work, for medical diagnosis, for the provision of health or social care services or for the management of health or social care systems and services.

If an applicant is not selected or withdraws their application prematurely, their submitted data and all electronic correspondence, including the application email, will be deleted no later than six months after notification. This period is based on our legitimate interest in being able to answer any follow-up questions regarding the application and, if necessary, to comply with our obligations to provide evidence under the regulations on equal treatment of applicants.

If an applicant is not selected or withdraws their application prematurely, their submitted data and all electronic correspondence, including the application email, will be deleted no later than six months after notification. In the event of a successful application, the data provided will be processed on the basis of Art. 6 para. 1 lit. b GDPR (in the case of processing in Germany in conjunction with § 26 para. 1 BDSG) for the purpose of carrying out the employment relationship.

9) Tools and Other Information

9.1 Cookie Consent Tool

This website uses a "cookie consent tool" to obtain valid user consent for cookies and cookie-based applications that require consent. The cookie consent tool is displayed to users upon visiting the site as an interactive interface, where consent for specific cookies and/or cookie-based applications can be granted by ticking boxes. By using this tool, all cookies/services requiring consent are only loaded if the respective user grants the corresponding consent by ticking the boxes. This ensures that such cookies are only placed on the user's device if consent has been given.

The tool uses technically necessary cookies to store your cookie preferences. No personal user data is processed in this process.

If, in individual cases, the processing of personal data (such as the IP address) occurs for the purpose of storing, assigning, or logging cookie settings, this is done in accordance with Article 6(1)(f) GDPR based on our legitimate interest in legally compliant, user-specific, and user-friendly cookie consent management and thus in the legally compliant design of our website.

A further legal basis for processing is Article 6(1)(c) GDPR. As the data controller, we are legally obligated to make the use of cookies that are not technically necessary dependent on the respective user's consent.

Where necessary, we have concluded a data processing agreement with the provider, which ensures the protection of our website visitors' data and prohibits unauthorized disclosure to third parties.

Further information about the operator and the settings options of the cookie consent tool can be found directly in the corresponding user interface on our website.

9.2 - DATEV

For our accounting, we use the cloud-based accounting software service of the following provider: DATEV eG, Paumgartnerstr. 6-14, 90429 Nuremberg, Germany.

The provider processes incoming and outgoing invoices, as well as, where applicable, our company's bank transactions, in order to automatically record invoices, match them to transactions, and generate the financial accounting records in a semi-automated process.

If personal data is processed in this context, the processing is based on our legitimate interest in the efficient organization and documentation of our business transactions in accordance with Art. 6 Para. 1 lit. f GDPR.

9.3 - Docusign

For the digital signing of documents, we use the services of the following provider: Docusign International (EMEA) Ltd., 5 Hanover Quay, Grand Canal Dock, Dublin, D02 VY79, Ireland.

This service enables the legally valid signing of documents via electronic signature from any device.

For this purpose, the service collects, stores, and transmits not only the electronic signature for verification and proof of signing, but also usage data from the end device used (in particular the IP address) and certain transaction data.

This processing is based on our legitimate interest in efficient and responsive business management and customer-friendly and effective document management, in accordance with Article 6(1)(f) of the GDPR.

We have concluded a data processing agreement with the provider, which protects the data of our website visitors and prohibits its disclosure to third parties.

10) Rights of the Data Subject

10.1 Applicable data protection law grants you the following rights as a data subject (rights of access and intervention) with regard to the processing of your personal data by the controller. The legal basis for exercising these rights is specified below:

Right of access pursuant to Article 15 GDPR;
Right to rectification pursuant to Article 16 GDPR;
Right to erasure pursuant to Article 17 GDPR;
Right to restriction of processing pursuant to Article 18 GDPR;
Right to be informed pursuant to Article 19 GDPR;
Right to data portability pursuant to Article 20 GDPR;
Right to withdraw consent pursuant to Article 7(3) GDPR;
Right to lodge a complaint pursuant to Article 77 GDPR.

10.2 Right to Object

If we process your personal data based on our overriding legitimate interest, you have the right to object to this processing at any time, on grounds relating to your particular situation, with effect for the future.

If you exercise your right to object, we will cease processing the data in question. Further processing will only be permitted if we can demonstrate compelling legitimate grounds for the processing which override your interests, fundamental rights and freedoms, or if the processing serves the establishment, exercise or defense of legal claims.

If we process your personal data for direct marketing purposes, you have the right to object at any time to the processing of your personal data for such marketing. You can exercise your right to object as described above.

If we process your personal data for direct marketing purposes, you have the right to object at any time to the processing of your personal data for such marketing. If you exercise your right to object, we will cease processing the data in question for direct marketing purposes.

11) Duration of storage of personal data

The duration of storage of personal data is determined by the respective legal basis, the purpose of processing, and – where applicable – the respective statutory retention period (e.g., commercial and tax law retention periods).

When processing personal data based on explicit consent pursuant to Art. 6 para. 1 lit. a GDPR, the data in question will be stored until you withdraw your consent.

If statutory retention periods exist for data processed in connection with contractual or quasi-contractual obligations based on Article 6(1)(b) GDPR, this data will be routinely deleted after the retention periods have expired, unless it is still required for the performance of a contract or for taking steps prior to entering into a contract and/or we have a legitimate interest in its continued storage.

When processing personal data based on Article 6(1)(f) GDPR, this data will be stored until you exercise your right to object pursuant to Article 21(1) GDPR, unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defense of legal claims. When processing personal data for direct marketing purposes based on Article 6(1)(f) GDPR, this data will be stored until you exercise your right to object pursuant to Article 21(2) GDPR.

Unless otherwise specified in this privacy policy regarding specific processing situations, stored personal data will be deleted when it is no longer necessary for the purposes for which it was collected or otherwise processed.